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How to Plan the Food and Drinks

How to Plan Alcohol and Food for a Bachelor Party

One of the biggest concerns when organizing a bachelor or bachelorette party for large groups is running out… or overspending. Properly calculating alcohol and food saves money and keeps the weekend running smoothly.

If you're organizing a party for 30 people or more, this guide will help you do it easily.

1. DEFINE THE FORMAT BEFORE CALCULATING

It’s not the same as:

  • Single night
  • Full weekend
  • Pool day + night party

Before calculating define:

  • Days and nights of consumption
  • Main moments (pool, main night)
  • If meals are included

2. BASIC ALCOHOL CALCULATOR

  • 🍺 Beer: 3 to 5 beers per person
  • 🍷 Wine: half bottle per person
  • 🥃 Spirits: 1 bottle per 1-2 people

Key tip: fewer alcohol types = less waste.

3. CONSIDER THE GROUP'S DRINKING STYLE

  • Some barely drink
  • Some drink only beer
  • Some prefer spirits

Good balance:

  • 50% beer
  • 30% spirits
  • 20% wine or light drinks

4. DON'T FORGET MIXERS AND EXTRAS

  • 2–3 liters of soda per bottle
  • Plenty of ice
  • Limes, salt, cups
  • Plenty of water

5. HOW TO CALCULATE FOOD

Main meals:

  • 2 full meals per day
  • BBQ, tacos, pasta or grill

Snacks:

  • Chips
  • Fruit
  • Charcuterie
  • Salty snacks

Next morning breakfast:

  • Chilaquiles or hot dish
  • Fruit
  • Coffee

6. THE BIG RELIEF: INCLUDED FOOD

When the group is large, coordinating meals can be a hassle. That’s why many engaged couples prefer venues that offer:

  • Catering services
  • Menus designed for groups
  • Staff who take care of everything

This helps avoid arguments, disorganization, and the situation where someone ends up cooking at their own bachelor/bachelorette party.

7. CLEAR BUDGET = LESS CONFLICT

  • Define total budget
  • Split cost
  • Collect in advance

8. A PREPARED VENUE MAKES IT EASIER

  • Experience with large groups
  • Food options
  • Large spaces
  • Support staff

CONCLUSION: PLAN WELL AND ENJOY MORE

A successful bachelor party doesn't depend on “overspending,” but on smart planning. With the right amount of food and drink, the weekend goes smoothly, the group stays together, and you can enjoy yourself without any worries.

Are you planning your bachelor or bachelorette party?

Make it hassle-free at Camper Club Malinalco, a private hotel near Mexico City that specializes in bachelor and bachelorette parties for large groups, offering accommodations, meals, housekeeping, and all the amenities you need.


Learn more here:

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